Accounts for New Faculty
New faculty accounts are created 60 days prior to the start date indicated in Workday. Human Resources and the Provost's Office enter new faculty information into Workday, including personal email address and birth date.
Fall New Hires
Faculty who are hired for the academic year begin employment on August 1 (unless otherwise indicated in the employment contract).
Beginning June 2, Bucknell Account Management (BAM) in Library & IT will create and distribute new accounts based on the information available in Workday. Usernames and email addresses are created automatically based on the first, middle, and last legal names of the new faculty member.
Spring New Hires
Faculty who are hired for the spring semester begin employment on January 1 (unless otherwise indicated in the employment contract).
Beginning November 2, Bucknell Account Management (BAM) in Library & IT will create and distribute new accounts based on the information available in Workday. Usernames and email addresses are created automatically based on the first, middle, and last legal names of the new faculty member.
Information Required for Account Creation
Required information for account creation:
- Accurate first, middle, and last names (especially important for individuals with multiple surnames)
- Accurate birth date
- Accurate personal email address
NOTE: Any missing information will cause a delay in account creation and distribution.
Personal Email Address
Human Resources will enter the new faculty member’s personal email address into Workday. The personal email address will be used for account distribution and future password changes. The new hire must be able to access the personal email address.
Do not use an account from a previous employer or university if it will expire or be deleted.
Bucknell Account Management (BAM)
Account creation and distribution will begin as indicated above. New faculty will receive an email message in the personal email account that they have provided to the university. The message will contain their username, email address, and a link to Bucknell Account Management (BAM). When they login to BAM, they will be able to create a new Bucknell password and friendly email alias. Then faculty will need to set up Duo Security. At this point the new faculty member will be able to access Bmail, myBucknell, and any other web based Bucknell resources.
Friendly Email Alias
Faculty have the option of creating a friendly email alias. The friendly email alias must be based on the last name and first name provided to Human Resources. The frendly email alias is not a real email account - it is just a forwarding address that sends email to the real email account.
Preferred Name Change
Faculty have the option of setting up a Preferred Name in Workday. If the new faculty member is intending to use a preferred name, that change must be made in Workday prior to creating the friendly email alias. A preferred first or last name will appear in the friendly email selection form. The preferred name will automatically populate in all other parts of the account. To add a preferred name, in Workday click on Profile, then Actions, scroll to Personal Data, and select Change My Preferred Name. New faculty cannot create a preferred name until they complete onboarding in Workday.
Computers for New Faculty
After the account is created, LIT will create a new hire ticket for each new faculty member and flag the academic assistant. LIT will distribute computers on the new faculty start date, typically August 1 or January 1. If this date is a holiday or weekend, computers will be distributed on the next workday. The ticket includes instructions for accessing various resources, including voicemail password and greeting instructions. The Telephone Office works from this ticket to set up a telephone in the correct office.
- Tenure Track Faculty (Professor/Associate Professor/Assistant Professor)
- If a new faculty member has negotiated a specific computer and/or software in their contract, the appropriate Dean’s Office will send that request to LIT to put it in the new hire ticket. Library & IT will purchase/supply the computer and software specified in the contract.
- If a computer is not specified in the contract, these faculty will receive a computer that matches the department standard model and year. They will have a choice of Windows or Mac, desktop or laptop, pending availability.
- Visiting Assistant Faculty (Visiting Assistant Professor, Adjunct Assistant Professor, Adjunct Associate Professor)
- Visiting Assistant Professors will receive a Windows laptop. The Windows laptop may be new or redeployed with an updated hard drive and memory. If a visiting faculty member is required to use software that does not run on a Windows computer, the department chair can request a Mac, although all requests for Macs are dependent on approval, availability, and LIT inventory.
- Lecturers & Adjuncts (Lecturer/Adjunct/Instructor/Artist Affiliate/Faculty Casual)
- These faculty do not receive computers unless they can demonstrate a specific need, the department chair requests a computer, and LIT has available computers in inventory. Lecturers and adjuncts may borrow computers from the Equipment Desk.
Computer delivery will begin on the first day of employment, which is typically August 1 or January 1, subject change for holidays and weekends.
Note: All the information in this article is only for faculty and does not apply to staff in academic departments.
Office Address/Phone Number
When the academic assistant or department chair know which office and telephone number a new faculty member will be using, please reply to the new hire ticket with that information. It is also helpful to notify HR, so they can update Workday.