University elections and voting are conducted from the Bucknell Elections Qualtrics account. The Qualtrics Elections account is used for any official university elections or voting that requires a confidential ballot. Elections are anonymous. Only the results of the ballot will be supplied to the requestor - all identifying information about how any individual voted is not shared with the requestor.
Types of elections
- Staff ballots - University Staff Forum Chair, University Staff Personnel Committee
- Faculty ballots - Faculty committees, honorary degrees, academic department chairs
- Any other confidential elections
Election Request Process
To request a ballot, submit a Tech Ticket that includes the information requested. You will have the opportunity to review and provide feedback on a sample ballot and notification before the election is released.
Required information
- Date the ballot should be distributed and date the ballot should be closed.
- List of questions and candidates. Specify if the questions are pick one, pick more than one, or if there is a write in option.
- Eligible voters. What population should the ballot be distributed to? If the distribution is to a specific population of individuals, provide a .csv file that includes Bucknell email addresses for each recipient. If the distribution is to a group, such as all staff or all faculty, then specify the target audience.
- The text and subject line for the email invitation for the Qualtrics mailer.
- The names of those who should receive the aggregate results of the ballot.
Distribution methods
Confidential elections are distributed from Qualtrics using the mailer function.
- Email distribution via Qualtrics - The ballot can be emailed to a specific list of individuals from using a Qualtrics email distribution.
- The Qualtrics email distribution will create and send a unique single use URL for each elector. The link can only be used one time. The email and link cannot be shared with other users.
- Any elector who has not voted can receive a reminder email 24-48 hours before the election closes. The reminder email will be sent to any elector who has not voted.
The ballot email
The email message will contain the following header information:
- from: Bucknell Elections <noreply@qemailserver.com>
- reply-to: Bucknell Elections <election@bucknell.edu>
This is a legitimate message and should not be marked as spam.
Important note
Additional information about faculty voting is documented in the Faculty Handbook. Consult the section titled "University Shared Governance" for more information.