How do I configure my systems for the holidays and breaks?

As you prepare for the holidays or any extended absence, make a plan to update key systems to indicate your out of office status and avoid wasting campus resources.

Bmail

  1.  On your computer, open Bmail at http://mail.bucknell.edu/.
  2. At the top right, click Settings Settings and then See all settings.
  3. Under the “General” tab, go to the "Vacation responder" section.
  4. Select Vacation responder on.
  5. Fill in the date range, subject, and message.
  6. Optional: To send the reply to your contacts only, under the message, check the box.
  7. At the bottom of the page, click Save Changes. 

Tips:

  • If you have a signature, it shows below the reply.
  • When your vacation responder is on, a banner shows across the top of your inbox. To turn it off, click End now.
  • Your automatic reply starts at 12:00 am on the start date and ends at 11:59 pm on the end date, unless you end it earlier.
  • If someone is away from the office, Bmail shows their out of office status when you compose an email to them. You can still send the email, but they might not reply until they return. 
  • If you use Google Chat, you also get their out of office status when you send them a direct message.
  • If someone doesn't have permission to find your out of office event, Bmail doesn’t show them when you're out of office.

Google Calendar

  1. Open the Google Calendar app Calendar.
  2. At the bottom right, tap Create Add and then Out of office.
  3. Select your out-of-office dates. You can also specify a time.
    •  To schedule out-of-office events that repeat, below the day and time you select, tap Does not repeat and then choose a frequency.
  4. Optional: Change your decline settings and edit your decline message.
  5. Tap Save.

Zoom

  1. Sign in to the Zoom web portal at http://bucknell.zoom.us/
  2. In the navigation menu, click Phone.
  3. Click the Settings tab.
  4. In the Holiday Hours section, to the right of Holiday List & Call Handling, click Manage.
    You will be directed to the holiday call handling page.
  5. At the top of the page, click Add.
    A pop-up window will appear.
  6. In the window, add a holiday by completing the following information:
    • Name: Enter a holiday name.
    • Holiday Hours: Set the date/time of the holiday.
    • Select the following checkboxes:
      • All Day: Select this checkbox if the holiday is an all-day event.
      • This is a recurring holiday: Select this checkbox if the holiday is a recurring event, then select the Recurrence pattern.
  7. Click Save.
    The holiday will be added to the holiday call handling page.

Computers & Printers

Everyone is encouraged to shut down computers and printers assigned for individual and departmental use. If your computing equipment is connected to an Isobar or surge protector, turn the power switch off. (Note: please empty and unplug your refrigerator, turn off the lights, and if possible, lower the thermostat on unoccupied spaces by 10°.)

Do not touch any computing equipment in classrooms or labs. IT staff will shut down classroom and lab equipment appropriately. If you find classroom or lab computer equipment that has not been shut down and you are concerned, please call the Tech Desk. In very limited circumstances, specific classroom and lab equipment may remain turned on to preserve the functionality of the technology.

If your computer or any Bucknell-owned computing equipment is lost or stolen during a break, contact Public Safety immediately. Do not wait for normal operations to resume.

Campus Wide Systems

  • IT staff may undertake a variety of system upgrades and improvements during campus breaks and holidays. Please consult https://campus.bucknell.edu/ for specific information on outages and expect reduced availability as indicated. 
  • Remote Labs will have reduced capacity during breaks.
  • Virtual Workspace will be turned off during breaks.
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